EMPLOYEE’S REPORTING OF AN ACCIDENT / OCCUPATIONAL DISEASE
OPTION 1
Injury
(1)
Injury / Occupational Disease
Employee reports the injury to supervisor, manager, HR or employer as soon as possible (preferably within 24 hours)
Case File
(2)
Employer Opens IOD Case File
Employer complete / gather initial forms and documents
Medical Treatment
(3)
Employee Receives Medical Treatment
Complete / gather initial forms and documents. Send for medical treatment
Employer Reports
(4)
Employer Reports the Incident
Employer must report the IOD and submit the required documents within the legal timeframes
Incident / Claim Registration
(5)
Compensation Fund Registers Claim
Workmen’s Compensation Commissioner reviews and process claims according to COIDA
Ongoing Treatment
(6)
Ongoing Medical Treatment
Depending on the severity of the injury, employee received ongoing treatment until fully recovered
Claim Assessment
(7)
Compensation Fund Assessment Process
Once all the required documentation is submitted, the WCA will assess the claim to determine liability and compensation levels
Claim Finalised
(7)
Claim Finalised / Case Closed
Employee receives medical care and benefits as provided for in COIDA.
COIDA Forms
📄 Claim Registration Forms
📝 Questionnaires & Supporting Documents
🩺 Medical Forms
- W.CL.4 – First Medical Report in Respect of an Accident
- W.CL.5 – Final or Progress Medical Report in Respect of an Accident
- W.CL.22 – First Medical Report in Respect of an Occupational Disease
- W.CL.26 – Final or Progress Medical Report in Respect of an Occupational Disease
- W.CL.44 – Medical Report on Health of Worker
- W.CL.52 – Final Report on Eye Injuries
- W.CL.53 – Dermatological Report
✋ Special Injury Reports
👤 Employee Forms
👷 Employer Forms
OPTION 2
(1) INJURY ON DUTY / OCCUPATIONAL DISEASE
REPORT THE INJURY / DISEASE
Employee reports the injury to supervisor, manager, HR or employer as soon as possible (preferably within 24 hours)
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(2) EMPLOYER OPENS CASE FILE
(2) EMPLOYER OPENS CASE FILE
Complete / gather initial forms and documents to open case file. Record all aspects regarding the incident. Issue W.CL.1 or W.CL.2.
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(3) EMPLOYEE RECEIVES MEDICAL TREATMENT
EMPLOYEE RECEIVES MEDICAL TREATMENT
Employer provides immediate medical treatment (if applicable) | Employee is referred to a doctor, clinic or hospital.
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(6) ONGOING MEDICAL TREATMENT & MONITORING
ONGOING MEDICAL TREATMENT & MONITORING
Depending on the severity of the injury, employee received ongoing treatment until fully recovered
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(5) COMPENSATION FUND REGISTERS CLAIM
COMPENSATION FUND REGISTERS CLAIM
Workmen’s Compensation Commissioner reviews and process claims according to COIDA
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(4) EMPLOYER REPORTS THE INCIDENT
EMPLOYER REPORTS THE INCIDENT TO WCA
Employer must report the IOD and submit the required documents within the legal timeframes | 7 Days for workplace injuries | 14 days for occupational diseases
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(8) CLAIM FINALISED / CASE CLOSED
CLAIM FINALISED / CASE CLOSED
Employee received medical care and benefits as provided for in COIDA.
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IMPORTANT NOTES
IMPORTANT NOTES
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COIDA Forms
📄 Claim Registration Forms
📝 Questionnaires & Supporting Documents
🩺 Medical Forms
- W.CL.4 – First Medical Report in Respect of an Accident
- W.CL.5 – Final or Progress Medical Report in Respect of an Accident
- W.CL.22 – First Medical Report in Respect of an Occupational Disease
- W.CL.26 – Final or Progress Medical Report in Respect of an Occupational Disease
- W.CL.44 – Medical Report on Health of Worker
- W.CL.52 – Final Report on Eye Injuries
- W.CL.53 – Dermatological Report